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Introducing Activity-Based Booking: Customize Your Workplace Activities

Feb. 20, 2023

Introducing Activity-Based Booking, which enables you to customize your workplace activities and provide a fully-tailored, white-labeled experience.

In today’s modern workplace, the ability to customize activities, actions, roles and permissions is becoming increasingly important. The Spaceti space management system is now even more powerful allowing real estate and facility managers to take control of the building or workplace by creating specialized workflows and actions tailored to the desired experience for each specific person in the building. That’s where activity-based booking comes in allowing you to customize workplace activities for all your occupiers: employees, contractors, and visitors or guests.

In this article, we’ll explore the benefits of activity-based booking, how it works, and why it’s a smart choice for companies going through a workplace transformation.

Activity-Based Booking: Customize Your Workplace Activities

What is an Activity-Based Workplace?

An activity-based workplace is a modern approach to workplace design that emphasizes flexibility and agility. Rather than being tied to a single desk or workstation, employees have access to a variety of spaces that are optimized for specific tasks. This could include quiet workspaces for focused tasks, collaborative spaces for group work, or social areas for informal meetings. The underlying idea is that employees can choose the space that best suits their needs at any given time, leading to increased productivity, efficiency and well-being. It also fosters collaboration and creativity by allowing employees to move around and work with different people in different spaces.

At the heart of an activity-based workplace is the concept of activity-based booking. This is the practice of planning your workday around the activities you need to complete and the spaces that are best suited to those activities. Specifically, you can book a phone booth if you need to make a call, a collaborative space with a whiteboard if you’re working on a team project, or a more private room if you need to have a sensitive conversation. By tailoring workspace experience to specific needs, employees can work in an environment that supports specific activities and optimize performance accordingly.

How Does Activity-Based Booking Work?

Are you curious about how activity-based booking works in Spaceti ecosystem? Let’s take a closer look at how various components, such as User Roles & Permission, Departments, Space Groups, User Groups, and Activities, come together to make it possible. By customizing those components, you can create the best workplace experience for all occupiers.

User Roles & Permission:

User roles refer to different categories of users within the system, such as workplace administrators, managers, data analysts and regular users. Each user role has its own set of permissions, which determine what actions they can perform within the platform. For example, an administrator may have the ability to add or remove users, while a regular user may only have access to certain features. By understanding these roles and permissions, users can ensure that they have the appropriate level of access and control within the platform.

Space groups:

Space groups are used to categorize different types of spaces within a building or facility. For example, different floors, rooms, or areas within a building can be assigned to a particular space group. By organizing spaces into different groups, companies can easily manage access and permissions for different types of spaces.

User groups:

User groups are used to categorize different types of users based on their roles or responsibilities within an organization. For example, different teams or departments within an organization can be assigned to a particular user group. By organizing users into different groups, organizations can easily manage access and permissions for different types of users.


Departments in the Spaceti platform can be connected based on the user and space groups they share. Users within a department can be given permission to access and use certain activities or resources within the platform, such as booking a specific meeting room or reserving a desk. By allowing activities for users within a department, administrators can ensure that users have access to the resources they need to be productive, while also maintaining control over who can access those resources.


And finally, activities feature allows users to schedule and manage events and activities within a building. This can include booking meeting rooms, scheduling workshops, reserving parking spaces, and more. The Activities feature is highly customizable, allowing users to set various parameters such as time, location, capacity, and more.

To tailor the Activity-Based Booking to your specific requirements, you can manage and customize its various components within the Spaceti platform. This page offers an effective overview of how to do so:

Benefits of Activity-Based Booking

There are many benefits to activity-based booking, both for employees and for businesses. Here are just a few of the advantages of this feature:

  • Increased Productivity: By allowing employees to choose the space that’s best suited to their activity, they can work more efficiently and productively.
  • Improved Collaboration: By providing a range of different spaces, activity-based workplaces encourage collaboration and teamwork.
  • Better Work-Life Balance: By giving employees more control over their work environment, they can create a work-life balance that suits them.
  • Reduced Costs: Activity-based workplaces can be more cost-effective than traditional office setups, as they allow businesses to make better use of their space.
  • Improved Employee Satisfaction: By providing a more flexible and agile workplace, businesses can improve employee satisfaction and reduce turnover.

Activity-based booking is a new way of working that’s highly essential for modern businesses. By allowing employees to plan their workdays around their activities and the spaces that support those activities, businesses can improve productivity, collaboration, work-life balance, reduce costs, and improve employee satisfaction.


To learn how Spaceti can help make activity-based booking function more effectively in your office, schedule a demo!

Keep up-to-date with our latest product update – read now to learn more about Spaceti Visitor Management App!

Maria Boichenko